Associations are indeed small businesses and should be managed as such. While the hope is that associations will have enough volunteers to aide in the management of the association, this is not always possible. By outsourcing the administrative and bookkeeping tasks to DidaVa your volunteers will have more time to concentrate on the growth of the Association and the care of its members.
 
Management and Administration

• Serve as the Executive Director (Manager) for your association.
• Maintain communication with association board and committee members.
• Participate in board & committee meetings.
• Record the minutes.
• Provide communication alternatives for members (email, fax, fax on demand, phone).
• Develop agenda/board packets for mailing.
• Prepare correspondence and reports on behalf of association.
• Serve as your association office including handling all incoming calls, receiving mail, etc.

Bookkeeping and Monthly Reports

• Maintain financial records
• Accounts Payables/Receivables
• Produce Monthly Financial Reports

Meeting & Conference Planning

• Record and track attendee and/or exhibitor information at all events.
• Collect and process all monies related to such meetings.
• Balance payments, transmit and deposit income and provide reports to Treasurer.
• Prepare/coordinate all meeting material. This includes: speaker handouts, program, laser quality nametags, receipts, signage, ribbons, etc.
• Prepare computerized registration check-in report.
• Prepare attendee/exhibitor check-in packets and procedures.
• Provide personnel for on-site registration and event management.
• Coordinate speaker audio/visual needs, testing of equipment, speaker handouts and other related needs.
• Transport and distribute all materials to and from meeting.
• Coordinate speaker gifts and any other special requests.
• Provide pre/post event financial reports within one week of the event.